Graduate School Fellowship Program
Graduate School Fellowship Program Guidelines
The Graduate School Fellowship Program is intended as a recruiting tool to allow colleges to build a strong research program at the University of Florida through the recruitment of talented graduate students. This program will provide four to five years of funding at competitive stipend levels, a tuition waiver, and full health insurance coverage. Colleges are allocated funding each fiscal year based on their average PhD graduation rate over a five-year period and current enrollment of underrepresented minority PhD students. Each college is encouraged to match this funding so that the amount and number of supported graduate students under this program expands. Given the varied nature of the different colleges across the campus, the Graduate School Fellowship Program has been designed with the flexibility to accord maximum recruitment success and use by the graduate student body. Three years of support for MFA students in Fine Arts and Creative Writing are provided under the Graduate School Fellowship Program.
Wherever possible, all Graduate School fellows are to be “engaged” in research or teaching assignments during their appointments. Under certain circumstances, a department may appoint a Graduate School fellow without teaching or research assignments for a maximum of two years. All Graduate School fellows must have every opportunity to be mentored during their enrollment. Students are expected to receive full tuition and insurance.
Offer letters should include the name of the award (Graduate School Fellowship), the amount of the annual stipend, the duration of the award, the specific assignment sequence (which years will be teaching and/or research), and other pertinent information regarding the degree program.
The Graduate School Tracking Program has been launched to facilitate the reporting process. Funds for the stipend for each student will be allocated to the colleges for distribution to the departments at the beginning of each fiscal year. Colleges will be responsible for the input of new fellows and providing updates on their fellows onto the tracking system prior to the first day of class.
The stipend allocation amount for new/entering students is prorated for the period beginning July 1st and ending June 30th. The college is responsible for the appointment and processing of tuition payments.
- For PhD programs, colleges will be given annual lump sum amounts with the freedom to make four- or five-year awards, set full annual stipend levels for up to $25,000 for four years or up to $20,000 for five years, and to offer top-ups or add-on supplements of $5,000 or $6,250 for no more than five years. Similar arrangements can be established with MFA programs. Deviations from these amounts must be approved prior to making offers.
- GSF PhD funds can only be offered to new, incoming PhD students or to students who have graduated with a master’s degree within the immediate previous term and are newly admitted to the PhD program.
- Colleges are expected to provide tuition waivers and Gator Care for student receiving GSFs.
- All students need to be named in the Graduate School Tracking Program by the first day of class. Colleges/departments may reassign new GSF Awards until the first day of class.
- If a Graduate School fellow leaves his program before the funds have been expended, the remainder must be returned to the Graduate School.
- If there are any unused allocated fellowships after the start of the new academic year or allocated funds that have not been designated to a newly entering PhD or MFA student, those funds will be reverted to the Graduate School.
- If a Graduate School fellow does not complete his PhD or MFA after the period of fellowship support, the Graduate School will not be responsible for providing the student with additional support. It is expected that college or academic program provide support for those students who are in good academic standing.
- Normally, graduate students who are already enrolled at the University of Florida are ineligible as newly enrolled awardees; however, students who have completed their master’s degree within the immediate previous term may be eligible, subject to normal college/department admissions procedures for entry to the PhD program.
- Colleges or departments have the prerogative of adding additional funding, up to $10,000 to full Graduate School fellowship stipend. For amounts higher than $10,000 special requests will have to be made to and granted by the Graduate School. Students may be appointed at less than or equal to .33 FTE.
- Graduate School fellows receiving full stipends may not concurrently receive a full fellowship with a stipend more than $10,000 annually.
- Students may request a deferral while they accept other awards; while on academically approved internships; or for official University medical withdrawal only. Deferred terms will be added to the end of the GSF. Internships must be approved by the student’s academic program and college. Internship deferments are granted on a single term basis or for summer only.
- A Graduate School fellow may take up to one calendar year’s approved leave of absence without penalty. When the student resumes his graduate studies, he may receive the remaining commitment of the fellowship. No terms are added onto the GSF.
- Graduate School fellows who receive other awards may defer their admission and still receive their full allocation (four or five years) of funding as determined by their college and academic program, provided the fellows remain in compliance with the rules and policies of the Graduate School.
- Fellows are encouraged to apply for outside funding, such as Fulbright, Ford, Woodrow Wilson, National Science Foundation Research Graduate, National Defense Science and Engineering Graduate, or other fellowships. Recipients of these externally funded awards may defer the Graduate School Fellowship for the duration of the other award. Students can receive up to five years total combined support. The department may request a $5K annual top up while the student is on the externally funded award. This top up will be funded with GSF residuals and will not affect the department’s original allocation.
- Graduate School fellows who receive an external award that is less than the GSF and may defer their GSF award and receive a top up in the amount of the difference between the original GSF and new award. The total amount of combined scholarships must be less than $35,000.
- Graduate School fellows who receive funding from McKnight fellowships may concurrently hold a partial GSF award. The amount of the GSF is calculated as the difference between the McKnight fellowship and the GSF award. The department will be provided with 2 additional top ups at $5,000 for 4 years.
- If the GSF award was originally split between the college and the Graduate School, the top up will be paid using the same percentages, the college is expected to fund their portion of the differential.
- This top up will be funded with GSF residuals and will not affect the department’s original allocation.
- Graduate School fellows may not receive Grinter awards.
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